Quinlivan & Hughes, PA, a growth-minded AV-rated firm with offices in Little Falls, Long Prairie, Monticello, and Little Falls, MN seeks a dynamic individual with demonstrated leadership attributes to become its Firm Administrator. The Firm Administrator oversees all day-to-day administrative and management functions of the Firm. The firm has 47 employees, with 21 attorneys. The ideal candidate has a minimum of ten years of experience with professional services firms and possesses proven financial management, operations, and practice development skills. This position will be primarily based in the Little Falls Office.
The Firm Administrator is given considerable authority and autonomy to achieve Firm goals and objectives, including improved operating efficiencies and enhanced profitability.
Duties and Responsibilities:
Finance and Accounting Prepares and monitors annual budget, as well as long-term fiscal plans and forecasts for the Firm; directs the development, implementation, and adherence to budgets and systems to achieve operating and financial objectives. Establishes financial controls and guidelines which optimize cost-effectiveness and profitability. Studies and recommends improvements in financial systems and reports. Provides routine financial reports to Board and Shareholders.
Human Resources Oversees recruitment, hire/fire, training, managing, and evaluations of all non-lawyer administrative and support personnel. Also responsible to review, improve and oversee workflow among attorneys, paralegals, and support staff to achieve maximum quality and efficiency. Submits annual recommendation for support staff wages to Board.
Systems and Information Technology Works closely with the IT Manager to direct the evaluation and enhancement of existing and future computer and telecommunications hardware and software systems and equipment. Initiates and reviews recommendations for improvements in legal technology and information systems through the IT Manager.
Marketing and Business Development Works closely with the Board to use available resources to recommend, develop, implement, and monitor Firm, practice group, and individual attorney marketing and business development plans and initiatives, and works with Firm’s attorneys to carry out their individual plans and initiatives. Serves, along with attorneys and other staff, as an ambassador of the Firm’s brand and seeks to attract clients and referral sources to the firm.
Facilities Management Responsible for facilities management to maintain and optimize the Firm’s physical facilities, furnishings, and equipment; including working with landlords, contractors, and other vendors and suppliers as needed, and purchasing and leasing of equipment, furniture, services and supplies, including software and IT consultant services.
Management and Governance Drives the strategic and tactical planning process and works with the Board to develop revenue opportunities for the Firm and create operational efficiencies for the law practice to position the Firm for the future.
Qualifications
- Minimum five (5) years experience in management and administration of an office, with professional services firm environment, preferred
- Strong financial skills required.
- Effective organizational, communications, leadership, and interpersonal skills are required.
- Excellent problem-solver and team player, with a “Firm first” attitude and mindset.
- Must work effectively with other motivated professionals in a challenging, fast-paced environment.
Compensation Package: Salary is commensurate with experience and credentials. A full benefits package is also included.
Reporting Relationships: Reports to the Firm’s Board of Directors.
Interested candidates should submit a letter of interest, resume, and a list of references to Human Resources, electronically to [email protected] or by mail to PO Box 1008, St. Cloud, MN 56302. This position will be open until filled.
